Property Management Duties

Lease Rental Units

Write Unit Adds to Advertise on Rental Web-sites

​Process Perspective Resident Applications and Addenda’s for approval

Process Property File Audits

Completed Property Acquisition Merger for Pine Brook Village Beauchamp Realty *

Prepare Budget Increase recommendations in accordance within Operating Budget conducting Market Surveys to illustrate current market conditions to Minimize Spending Optimizing Net Operating Income

Prepare Annual Corporate Budget Maximizing Financial Performance and Profitability in accordance within the Property’s Budget

Review Financial Statements for Approval, Annual Budget completing monthly Property Budget

Confirm Weakly Carpet and Window Cleanings

Run, Review, and Approve both In-House and Third-Party Credit Checks

Complete and Enter into Property Management Software Thank You Cards • Complete Traffic Guest Cards • Traffic Logs

Check and Respond to Daily Outlook (Intranet) Email

Fair Employment • Successful Team Leadership • Employee Staff Interviews, Hiring, Create New Employee Files • Completed New Employee W Forms • Training, Staff Assignment, Interaction, Mentoring, Corrective Action, Retraining Process, Termination • Conduct Routine Staff Meetings • Employee Time Sheets through Property Management Software • Calculate Employee Bonus Structures • Employee Performance Evaluations • Provide Insight on Hard to Lease Units

Filing: Resident • Vendor • Batch • Work Order • Budget

Prepare Floor Plans Daily

Prepare and Organize for Regularly Scheduled and Surprise Property Inspections

Regularly Scheduled Unit Inspections

Create an Exceptional Living Environment to represent the CA Living Experience

Work closely with Legal Counsel through the Eviction Process including all Court Paperwork

Adhere to ADA, Resident Manager / Resident Law, Fair Housing Law, Asbestos, Hazardous Materials, all Legal and Continuing Education

Up To Date Administration, Correspondence, and Documentation

Create Future Move-in Packages including Addendum’s, Phone #’s, Guides, Property Maps, Notes, Outside Advertising, Local Business Advertisement

Move-ins including Checklists and Pro-rations

Move-outs including Checklists and Pro-rations

Move out Walk through’s including State Disposition’s & SB-90 Forms

Market Surveys - Pricing, deposits, availability, paid utilities, amenities, occupancy, upgrades, pet status of other properties

Outside Community Marketing including Shopping Establishments, Restaurants, Community Events

Write Monthly Resident Newsletter

Perform Daily Operations

Portfolio Comparisons for Property Sale - Analyze and Recommend Property Upgrades, Capital Improvements, Repairs, Job Development Specs, Bid Acquisitions, Contract Negotiations and Developments, and Budget Increase Recommendations ​

Phone Calls, Phone Logs

Prepare Daily Perspective Guest Packets

Special Projects

Create, Organize, & Implement Guest/Resident Parking Program

Team Up with Regional Manager to develop an integral team to effectively sell quality and professionalism of the organization. Uphold all Company Policies and Procedures

Month End Reports

Three Day Pay or Quit • Thirty-Day Notices • Three Day Shape Up Notice. Include on Security Reports

Occupancy Reports

Delinquency Rent Reports

Back Up Daily and Month End Computer Reports

Week Ending Reports

Submit Weekly, Monthly, Closing Ratio, Expense, Administrative Corporate Reporting

Submit Financial and Operation Corporate Reporting

Submit Payroll / Summary Sheet Corporate Reporting

Collecting Rent - Enter Rent in Computer. Daily Deposit Delivery to Community Financial Institution. Adhere to Rent Collection Property Management State Laws and County Ordinances

Process Rent Increases and Proration’s

Lease Rental Units

Maintain Resident Profile Database using Property Management Software

Perspective Rental Referrals

Negotiate Rental Terms with Perspective Residents to Maximum Occupancy of Residential

Prepare all Leases and Lease Renewals. Negotiate Rentals Terms with Perspective Residents to Maximum Occupancy of Residential Rental Units Upselling Community Features

Rental Units Upselling Community Features

Resident Utility Billing

Resident Relations. Follow-Up, Address and Resolve Community and Resident Requests, Resident Service Requests, Complaints and Issues

Plan, Implement, and Supervise Community Planned Events

Subcontractor Supervision

Skip Tracing

Appear on Small Claims Cases Appearances

Sort Mail

Vendor Supervision

Vendor Relations - including Process and Maintaining Vendor Insurance Certificate’s

Vendor Termination

Perspective Resident Verifications - to include Current & Former Resident Check, Current and Former Employment Check, Credit Check, Current Bank Statements, W4, W2, 1099, Pay Stubs, Passports, CA driver License or CA ID Card and SS Card

Former Resident Verifications

Community Property Walks

Enter Work Orders and Permission-To-Enters / PTE’s In Computer

Input Daily Resident Work Order and Property Data information